Although it is unlikely we will be able to have our AGM by 31st July I am still hoping we can have it this year, possibly in August or September. It would be appreciated if clubs could submit a single consolidated document with your views and any suggestions on the proposed changes by email to myself Andrew French.
Cleveland Chess Association (CCA)
League Rules (Proposed 1/3/20) Draft 3
The season shall run from 1st September until 31st August the following year
2. Membership of Clubs
A member may usually only play in a team or teams representing one Club in the league during one season. However he may elect to play for another club once during any season subject to:
The player informing the Match Organiser;
the Club Secretary of his newly elected Club confirming his membership of his new club to the Match Organiser prior to playing
the Member may not play for a team representing his new club if it is competing in the same Division as any of the teams he has played for earlier in that season.
The process for player nominations will be agreed at the AGM.
4. Ungraded Players.
If a player does not have a current ECF grade then the last published grade shall be used. If a player still does not have a grade then prior to playing the team captain shall liaise with the Grader (or Match Organiser if Grader not available) who will allocate an estimated grade. This will be utilised for board order and nomination purposes
If an ungraded player or one for who an estimated grade has not been given plays a game, the game will be defaulted and the match result adjusted accordingly.
5. Adherence to Fixtures.
Matches must be played as laid down in the fixture list or the match is defaulted by the offending team.
An exception to this is when both captains agree to reschedule that match. The rearranged date for the match date must be before the end of the season and the home team captain must notify the Match Organiser within 7 days of the postponed match.
If a match has not been played as per the fixture list and no efforts made to re arrange the fixture by either team, then both teams shall be deemed to be in default and no match or game points shall be awarded.
Notwithstanding the above, in wholly exceptional cases the Match Organiser may decide that a fixture should be played and specify the latest match date.
In cases of any dispute relating to the non playing of fixtures or the rearranging of matches the Match Organiser may impose a match date, award the match as default or take other action he deems appropriate. His decision shall be final.
6. Match Nights.
Players participating in any games played under the auspices of the league must be a CCA member and a “fully paid up” direct member of the ECF.
Any game involving a player who does not comply with the above will be defaulted and the match result adjusted accordingly.
The away team shall have white on the odd numbered boards.
The winning player in a game shall receive 1 point for a win, ½ for a draw and none for a loss.
A team shall receive 2 points for a win, 1 for a draw and none for a loss.
Prior to the start of a match both captains shall exchange in writing the names of the players in their respective teams in order of play.
If a regular captain is not in attendance, a player for his team shall deputise and assume his responsibilities.
Captains may agree which boards (if any) are to be defaulted before the start of a match, in the absence of such agreement the game(s) on the lowest board (s) will be defaulted.
A team shall play in grading order, or within a margin of no more than ten grading points, according to the latest ECF grading list.
When the January grading list is published then the Match Organiser may set a date from which this new grading list will be utilised. Adoption of the January list will apply for board order only and does not affect the nominations process.
The start time for matches is 7pm unless both captains agree another start time.
7. Game Time Limits
The time limit shall be at a rate of one hundred and five minutes on each clock for all moves. However captains can agree a shorter time limit providing each player has at least 60 minutes on the clock for all moves and such must apply to all boards in that match.
However if a Club for exceptional reasons is required to play games at a shorter rate and the Match Organiser has been so notified before the commencement of a season then a rate of ninety minutes for all moves per player shall apply.
In such cases all home league games played by that Club during the season shall be played at this shorter rate.
If a player is not present within 30 minutes of the start time of that game, that game shall be defaulted to the player present. If both players are not present within 30 minutes of the start time, the game shall be void.
Within 30 minutes of the start time of that game, a captain may select a substitute player for an absent player providing the grading of the substitute player shall not breach the playing order as per rule 6 and the substitute player accepts the time available on the absent player’s clock.
However a player and his captain may accept, in their absolute discretion, a substitute opponent at variance to the requirements of rule 6 above re board order according to grades.
The home team captain is responsible for submitting the match result in the approved manner as soon as possible but within 7 days of the fixture.
The Tom Wise Memorial Knockout Cup and the Jeremy Burnett Plate (together referred to as ‘the Cup’). Including Individual Championship.
These rules shall apply to the cup competition. If they are inconsistent with the league rules the cup rules shall prevail.
The Match Organiser (MO) is the competition organiser. He shall ensure the draws are made and appropriate entries made on the website. He shall also administer all aspects of the cup.
The Tom Wise Memorial Cup shall be open to players of all grades.
The Jeremy Burnett Plate shall be open players graded under 131 on 30th September provided that, prior to its commencement, the MO may vary the grading limits if appropriate.
A player for a team entered in the Jeremy Burnett Plate may also play in a team entered in the Tom Wise Memorial Cup in the same season.
Any club entering a team in the league may enter team(s) in the Cup and all such teams shall comprise five players.
In any season a player may play only for one team entered in the Cup.
If necessary the MO may hold a preliminary round.
The MO shall set the venues for all matches and set a completion date and ensure publication on the website.
Matches shall be played at the club venue of the first drawn team provided that the club:
is able play the match in accordance within the date specified and
if it cannot, the club shall provide an alternative venue for its match.
The time limit for games shall be the same as the league.
After team lists have been exchanged, the captains shall toss and the winner shall choose the colour of pieces for his team on the odd numbered boards.
The league rules relating to board order and grades shall apply.
If a captain is present at the start time and neither his opposing captain nor any other player in the opposing team is present, then he shall be deemed to have won the toss.
If a match is tied on game points then the winning team shall be determined as follows:
the team having played the fewest games with the white pieces shall progress; and
if the teams remain tied, then the team with the lowest total cumulative grade points as at 30th September for all players shall progress. (league rules re ungraded players apply).
The decision of the MO is final.
The Individual Championship
The Executive Committee will appoint an “Individual Organiser” (IO) who is responsible for organising the championship.
He shall ensure the draws are made and the appropriate entries made on the website. He shall also administer all aspects of the cup.
There will be three sections:
The Open, without a grading restriction;
The Major, for players graded under 150 ECF; and
The Minor, for players graded under 120 ECF.
The winner of each section shall be determined after a seven round Swiss system of play.
In the event of a tie at the conclusion of the competition the championship shall be shared.
The latest ECF grading list current at the start of the competition shall be utilised for determining any grading or other prizes. League rules re ungraded players apply and an ungraded player will be given an estimated grade.
Entries for these competitions shall:
state their name, current grade and section being entered;
be accompanied by the prescribed entry fee; and
be submitted by 24 September in each year.
Within 7 days of the closing date for entries, the IO shall consider whether the number of entrants in any one or more sections is appropriate, if not the IO may:
Combine a section or sections;
Revise the grading limit of a section;
Reduce the seven round Swiss system; or
Adopt an all-play-all system.
Any entrant may withdraw from the championship before playing a game and shall have his entry fee refunded.
The IO shall make the draw for the first round of the championship by the 1st October and make the draw for subsequent rounds as soon as possible after completion of the previous round. Each round will normally be about 4 weeks in duration and the IO will specify the date by which each round must be completed.
Any player defaulting two games in succession or three games in total shall be eliminated from the Championship.
Within 7 days of publication of the draw on the website, the player of the black pieces shall contact his opponent to agree a date for their game.
The game time control shall be the same as for the league and it shall be played at the club venue of the player drawn with the black pieces. If not possible then it shall be played at the club venue of the player of the white pieces. However both players may agree another venue.
If the players cannot agree a date, or contact with the opponent has failed within 14 days of such publication, then the IO shall be informed and he shall set a date for the game.
If no date is set for a game and if neither player has defaulted the game to the other, then it shall be deemed void.
Both players are responsible for notifying the IO of the result of the game and if the IO does not receive the result before the end of that round he may declare it void.
In any dispute the decision of the IO is final.
Cleveland Chess Association (CCA)
Constitution (proposed 17/2/20) Draft 2
The name of the association shall be the Cleveland Chess Association.
1. Annual General Meeting (AGM)
An AGM shall be held prior to the start of each season and any CCA member may attend and all have a single vote. The chair shall have the casting vote if necessary.
Any proposals to amend the rules or other items for the agenda must be sent in electronic format to the secretary at least twenty-one days before the meeting.
Ten members are required for a quorum.
At the discretion of the chairman, amendments to any proposed rule or constitution changes, which have not been previously circulated, may be put to the AGM if such is in the interests of the league.
Any proposals require a simple majority.
The AGM shall elect the following officials who shall form the Executive Committee- Chair, Secretary, Treasurer, Grader and Match Organiser. Elected officials have the same voting rights as current CCA members.
An officer holds the post until resignation or at the conclusion of the next AGM, whereupon he may stand for re election.
The AGM will agree the fees payable for the coming season, including individual member fees, all clubs must pay these no later than 23rd September to the Treasurer.
Club Secretaries must notify the Match Organiser by 10th September of the number of teams they wish to enter into the league and cup competitions and the names of players who will play in the league in the forthcoming season (CCA members).
2. Executive Committee.
Meetings will be held as necessary at the request of the Chairman, a quorum is 3 officers and decisions shall be made by a majority vote, the Chair having the casting vote if necessary.
Following the AGM, the Executive Committee will decide on the format of the league for the forthcoming season.
The Executive Committee may fill any post which becomes vacant prior to the next AGM.
The Executive Committee may consider any matter in relation to the interpretation or application of the rules or constitution or any other matter affecting the league and deal accordingly.
3. Extra Ordinary General Meeting (EGM)
An EGM may be called by the Executive Committee or upon request from 10 CCA members. The request shall specify the reason for the meeting and the EGM will be held within 28 days after the receipt of the request.
An EGM shall have the same powers of an AGM.
For those clubs that have more than one team in the league player nominations must be made prior to 30th September by club secretaries to the Match Organiser. Nominations must be made for all teams other than the team in the lowest league. The number of nominated players for each team will be 3 in both the A and B Divisions.
A Club must nominate its strongest players according to the latest ECF grading list (as at 10th September). Such list shall be utilised throughout that season for nomination purposes.
However, if a player is not graded in that list but is graded in the latest grading list as at 1st February, that list shall be used and nominations changed accordingly.
Where a club has more than 1 team in a Division, then the number of nominations required by that club for that league may be split across their teams in a manner then deem appropriate. However each team must have at least one nomination.
If a member joins a Club after the start of the season and is a higher graded player than one already nominated for one of its teams, then he shall be included on a revised list of nominated players to be submitted by his Club Secretary to the Match Organiser before he shall be eligible to play.
If a nominated player has not played one game for his team by 1st January:
he shall be replaced with the next highest graded player who has played for his Club during that season (excepting for a team in the same Division);
he shall not be eligible to play for the remainder of that season in any team entered by his Club in a lower Division;
should he subsequently play for that team before the end of the season, he shall then become a nominated player and that list for that team amended accordingly.
A nominated player may not play for a team entered by his Club in a lower Division except in the C Division for away matches only and for a team containing at least one under 14 (on 1st September) when an adult driver may play notwithstanding that he is a nominated player in a team entered in a higher Division by that Club.
In cases of dispute under this rule, the decision of the Match Organiser (in consultation with the Grader) shall be final.