05/05/10 - NOTICE OF
CCA AGM & AGENDA
Cleveland Chess Association - AGM 2010
The AGM of Cleveland Chess Association will be held on
Wednesday 2nd June, 2010
at Billingham Synthonia Club, Belasis Ave, Billingham.
Start time 7.15 p.m.
Please print off the relevant documents and bring them with you.
No
copies will be available on the night, it’s up to you to bring your own.
AGENDA
1. Attendance and apologies for absence
2. Chairperson's
opening remarks
3. Presentation of medals and trophies
4. Minutes of
the AGM, 12th June 2009 - MS
Doc
5. Minutes of the EGM 12th
June 2009 - MS Doc
6. Matters arising
7. Officers' & Officials’
REPORTS - MS Doc's
President – Ernie Lazenby -
Report
Chair/CEO – Steve Henderson -
Report
Secretary – Steve Henderson -
Report
Treasurer – Peter Ridsdale -
Report
-
Accounts
(PDF)* Accounts updated - 19/05/10
Match Organiser –
Ernie Lazenby -
Report
KO Cup Organiser – Peter Ridsdale -
Report
(PDF)
Individual
Organiser – Ernie Lazenby -
Report
Grader – Mike Creaney -
Report
(PDF)
ECF Delegate – Steve
Henderson -
Report
NCCU Rep – Bill Metcalfe -
Report
Webmaster – Steve
Henderson - Report
(PDF)
8. Resolutions -
MS doc
9. Election of officers
10. AOB
Steve Henderson
CCA Secretary
01/04/10 - AGM 2010
Wednesday
2nd June @ Billingham Synthonia Club
Proposals, Resolutions
for Rule changes or Constitutional changes may now be submitted
for the forthcoming AGM. Closing date is 12 noon Friday 30th April 2010,
submissions after this date will not be accepted. Please email or post
your proposals/resolutions to
Email:
or Post to
S Henderson (CCA)
10 Amberley Close
REDCAR
TS10 2TU
S Henderson
CCA CEO/Chair, Secretary
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09/01/10 - League + Individual
The current adverse weather conditions are having an
effect on the league programme with matches having to be called off at
short notice. Could all captains please keep the match organiser informed
of cancelled matches. It is understood that until conditions improve there
will be difficulty in fixing dates to play cancelled matches but when such
dates are known please inform the match organiser asap.
The deadline
for completion of round 4 of the Cleveland Individual Championship games
has been extended to Friday 5th February.
Ernie Lazenby
League
organiser
Individaul championship organiser
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30/11/09
– CCA Exe Announcement
The CCA Exe offers an explanation
to the following
Brian Ellis – Griffin
Brian
Ellis received at the start of the season an estimated grade, after 5
games the CCA Grader re-estimated Mr Ellis. The CCA Chair asked that the
Griffin to redo their nominated list. After a few days the CCA Chair was
informed that it was incorrect to ask for Mr Ellis to be a nominate player
as the Rules are clear on this issue and do not allow it. Mr Ellis was
then removed from the nominated list in accordance with the CCA Rules.
Virgil Szekely - Guisborough
Some members of the
Griffin Chess Club brought to the attention of the CCA Exe that there was
an issue in regards to the Rules for nominated players involving Mr
Szekely. The CCA Exe looked at this issue and found that this was indeed
the case. Mr Szekely has now been taken off the nominated players list and
Steve Henderson has been added to the nominated list in accordance with
the CCA Rules.
Guisborough B Team – Deducted 1pt
S Henderson played a game against the Griffin B Team
Griffin B v
Guisborough B on Tuesday 6th October 2009 – C Div
S Henderson was an
ineligible player and therefore Guisborough B Team are deducted 1pt in
accordance with the CCA Rules.
Match Organiser
Keith Smith has resigned his position with immediate effect.
CCA
President Ernie Lazenby has kindly offered to take on the Match Organisers
post till the end of the season. Could all match problems, queries please
be sent to Ernie Lazenby.
Submitting Match Results
Keith has kindly offered to let the CCA use the automated online results
form till the end of the season, so please submit your league and KO Cup
results via the online forms on the CCA Web site as before.
Closing
The majority of CCA Exe Officers have agreed
and complied with the CCA Rules as accepted by the CCA Membership.
The CCA Exe
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02/09/09 - CCA
Registration
Please find an
Excel
spreadsheet for completion by each club secretary / treasurer in order
to register players to play in events organised by the Cleveland Chess
Association for the forthcoming season.
The spreadsheets asks for
confirmation of whether individual players wish to be part of the
Cleveland MO or are going to be members of a different scheme
Please follow the instruction sheet contained within the spreadsheet. The
deadline for the return of the spreadsheet to me is 30th September 2009.
Payment needs to be with me by this date also.
Hopefully, it should
be self explanatory but please drop me a line if you have any difficulties
?
Many thanks
Peter Ridsdale
CCA Treasurer
CCA Individual - 1 place @ the British Championships available.
Cleveland Chess Association is a registered MO with the ECF and thus will
be allocated one place at the 2010 national championships. The winner of
the 2009-2010 CCA individual championship will be offered this place. If
the winner declines the offer then the r/up and so on down over until the
offer is accepted or we run out of players to offer it too! The ECF
require the entry fee to be paid for by the player accepting the place. I
intend to table a proposal for the 2010 CCA AGM which will allow the
membership present at the meeting to discuss the merits or otherwise of
paying part or the whole amount of the entry fee for the player taking up
the offer of the place at the national championship. (The AGM is before
the Championships)
Ernie Lazenby
CCA President
Individual
championship controller.
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25/08/09 - Membership Requirements
Some players have been asking about membership requirements and were a
little confused as to what was required.
So I hope the following
helps clear this up
To play in CCA Events - all players must pay £4 CCA
registration
Also you must be a member of an MO (NCCU, Durham,
Cleveland, Northumberland) or a Direct ECF member .
We would prefer it
if you all joined the Cleveland MO via your club, however the choice is
yours.
If anyone has any question please feel free to email me.
Thanks
Steve H
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19/08/09 - IMPORTANT INFO FOR START OF SEASON 2009/10
The start of the season is not far away now and I know some clubs have
AGM's planned. There is a brief
HERE on CCA Announcements and also info for download
on the downloads page.
Please read this info as it will help you register players and tell
you how much per player it costs to play chess in all CCA Events
Steve H
Chair CCA
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16/08/09 - IMPORTANT INFO FOR CCA CLUB TREASURERS +
SECRETARIES
Below I list some important points some of you may not be
aware of which will help you and the CCA register players for the forth
coming season 2009/10.
The CCA is running its own Membership
Organisation (MO) for 2009/10
The cost per player is -
Adult £15
Junior (under 18 before the 1st of Sept) £11
The above includes the £4
CCA registration fee.
Peter Ridsdale has provide a
registration form with instructions on how to fill out the form and submit
it with the correct money to register all your club players. PLEASE NOTE
all players MUST be fully registered by September 30th. - Click
HERE for more info and to
download the Excel spreadsheet
There are
no other fees to pay to the CCA.
Entry to all CCA Events (League, KO
Cup, Individual) are free of charge.
DATES to NOTE
The entry
of a team in the league shall be notified to the Match Organiser by 19th
September in each year
RULE 3.6 The entry of a team in a cup
competition shall be notified to the Match Organiser by 30th September in
each year - PLEASE notify the KO Cup Organiser - Peter Ridsdale, if you do
not notify him that you wish to enter a team, you WILL NOT be included in
the draw.
The Match Organiser shall prepare a fixture list for
each of the Divisions by 26th September in each year and send a copy to
each Club Secretary and to the Webmaster for publication on the Website
The Club Secretary of a Club entering more than one team in the league
shall supply a list of the Members of that Club nominated for each team in
a higher Division than any other of its teams to the Match Organiser and
the Webmaster by 30th September in each year.
All the officers
contact details can be found on the CCA
Officers page
You can download all the necessary info form the
downloads page
Steve H
Chair
CCA
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12/07/09 - CCA Credits
A PDF is
here, could all club Secretary's / Treasures please
read this and inform the CCA Treasurer on how you would like to proceed.
S Henderson
CCA Chair
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09/06/09 - CCA AGM 2009
The AGM of CCA will be held on
FRIDAY 12th June, 2009
at Middlesbrough Chess Club, Cedarwood Community Centre, Marton
Start time 7.30 p.m.
Officers Reports
Presidents Report -
MS doc
Secretarys Report -
MS doc
Treasurers Report -
PDF
Match Organisers Report -
MS doc
Graders Report -
MS doc
AGENDA
1.Attendance and apologies for absence
2.Chairperson's opening remarks
3.Presentation of medals and trophies
4.Minutes of the AGM, 4th June 2008
5.Minutes of EGM, 3rd September 2008 -
MS doc
6.Matters arising
7.Resolutions - MS
doc
8.Officers' reports
9.Election of officers
10.AOB
EGM AGENDA
1.Attendance
2.Apologies for absence
3.Tom Wise KO Cup Rules
4.Individual Rules
5. Resolutions -
MS doc
Phil Semp
CCA Secretary
|
24/05/09
Please download the KO Cup and Individual Rules and bring them with you to the
EGM.
Phil Semp
CCA Secretary
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15/05/09 - CCA AGM 2009
Since, at the Rules revision EGM in September 2008 there was only time for agreeing League Rules, it was agreed to stick with the existing KO Cup and Individual
Rules for the 2008-09 season. Accordingly, the AGM will operate to a strict time deadline, to be immediately followed (after a five minute break) by an EGM to
discuss KO Cup and Individual Rules. Copies of these will shortly be posted on the website. Any amendments to these will be discussed at this meeting and should be
notified to me by Wednesday 3rd June at the latest, to enable me to circulate them to members in advance of the meeting - likewise, any amendments for the AGM.
On a personal note, I shall not be standing for the secretary's post. So..... put your best volunteering hat on. I will be on hand to brief my successor and to
answer any queries in the months following the AGM, and to provide any assistance I am able to give - so don't be backward in coming forward!
Phil
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16/02/09 - New Match Organiser Required for 2009/10 Season
Brian Whitaker has informed me that he will be stepping down at this years CCA Agm.The CCA will require a new match ograniser for the season 2009/10. If anybody
is interested in taking up this position can you let me know.
Thank You
Steve Henderson
CCA President
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09/12/08 - IMPORTANT - League RULES
It has been brought to my attention that the League RULES on this web site contained errors and additions. Phil Mitcheson has kindly sent me the most up to
date version of the League RULES. These have now been placed on this web site.* Please download and use
this version only and destroy any other copies you may have. All links pointing to the RULES have been updated.
We apologise for any inconvenience caused.
If you do spot any errors please let me know.
S Henderson
CCA President
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24/09/08 - IMPORTANT!
Stokesley confirm they are entering a new team into the C Div
This now alters the cost of entering a team into the C Div due to there been 14rds.The Cost Now to enter a team in the C Div is £33.60
The CCA League Entry + Player Registration Form on the 'Downloads' page have been updated.
Steve H
|
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Fixtures now online
The PROVISIONAL Fixtures are now online, if you find any errors or omissions please contact Brian Whitaker ASAP. The fixtures will be set @ 5pm Friday 26th
September.
All Fixtures, Registration Forms etc can be found on the 'Downloads' page.
*NOTE - Stokesley may enter a second team into the C Div, this will alter the cost to enter a team from £28.80 to £33.60 per team. Stokesley will let us know
tomorrow and we will inform you here.
All the very best for 2008-2009 Season
CCA Exe |
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23/09/08 - Start Of Season 08/09
The Fixtures are now done and will be published on Wednesday 24th @12noon
There are 8 teams in the Adiv, 8 teams in the B Div and 8 teams in the C Div
Costs
Cost to enter a team in the
A Div is £33.60
B Div is £33.60
C Div is £33.60
Cost to enter a team in the
KO Cup is £9.60
Peter Ridsdale (CCA Treasurer) is going to provide a xls spread sheet and/or a MS Word doc (both do the same thing) so that clubs (Secretary's , Treasurers) can
list all their players and teams and submit this list with payment to Peter - more on this on Wednesday.
The league starts week beginning 6th Oct for A & C Div and week beginning 13th Oct for the B Div. KO Cup draw will be announced shortly after the leagues get
under way.
All documents when ready can be found on the downloads page
CCA Exe
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CCA Fees
Help & Advice For All CCA Members on CCA Fee's
There is now a web page with help and advice, please read this.
Guidance to working out the cost of entering teams in CCA Events -
(Download MS doc - updated 22/09/08) for full details. This doc will be updated again when we
know how many teams are entering the league, as this will alter the cost due to the amount of rounds to be played.
Could clubs please inform
Brian Whitaker before 19th Sept 2008 and let him know how many teams they are entering into CCA League. All teams will be
entered into the Tom Wise KO Cup unless you inform Brian Whitaker otherwise.
When sending your team entries to Brian, it would be useful if you could also include the team captains’ contact details and list of
nominated players.
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17/08/08 - CCA EGM - The Rules
There will be an EGM of CCA to be held at BILLINGHAM SYNTHONIA CLUB on Wednesday, 3rd September 2008 at 7.30 p.m.
AGENDA
1. Review of the CCA rules 2008-09
Download the > Comments Questions Resolutions Amendments doc
I attach comments and questions, and resolutions/amendments received so far, concerning Philip's submission. Obviously, depending on the responses to comments and
questions, this will possibly result in further resolutions/amendments. Philip will be invited to comment on Members' responses to his submission and then the
meeting will be open to the floor. Please do your best to attend this vital CCA meeting and bring your paperwork with you, as I shall only run off very few spare
copies....
Good reading!
Regards
PHIL SEMP
CCA SECRETARY
03/08/08 - The Rules
Mr Philip Mitcheson has finished his review of the rules and
has submitted as per the request of the CCA Members AGM 2008 the following
1. League Rules
2. Tom Wise KO Cup Rules
3. Individual Rules
PLEASE download these PDF Image Files to your computer
You will need Adobe Reader to view the files
Please read the Rules and submit any questions, amendments, proposals etc to
CCA Secretary Philip Semp on or before the 15th August
Email:
There is to be a Extraordinary General Meeting on Wednesday 3rd September 2008, 7.30pm @ Billingham Synthonia Club to discuss the Rules and all proposals.
Agenda to follow later.
CCA Exc
01/07/08 CCA Chair Steps Down
Mr Ernie Lazenby CCA Chair has informed me that he is stepping down and resigning as of today due to ill health.
May I take this opportunity to thank Ernie for
all his input, time & effort in taking the CCA forward.
Steve Henderson
CCA President
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21/06/08
Refund To Clubs - Chq's have been issued£6 per head refund that was agreed at the AGM. Any prepaid registrations that were being
held by the CCA at the end of the season have also been refunded
Total refunds were £978 (£6 x 163 members) and £239 of prepaid registrations......total £1217
Peter Ridsdale
CCA Treasurer
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20/05/08
To all members of the CCA.
It is hoped that as many members as possible attend the coming annual general meeting. The agenda has been published for some time and it contains a number of items
that directly concern how much each members / clubs will be required to pay for the season 2008-09. It may well be that the amount will be considerably less than it
currently is and that can only be helpful to keep members and attract more into the game. A great deal of time and effort has gone into the proposals and therefore
we hope you will do your best to attend and contribute.
Thank you.
Ernie Lazenby
Chair CCA.
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03/05/08
AGENDA
1. Attendance
2. Apologies for absence
3. Presentation of prizes for 2007-08 season
4.(i) Minutes of Meetings (2007 AGM & subsequent EGM meetings)
(ii) Matters arising
5. Officers & Officials Reports
6. Funding the CCA 2008-09
Proposal that the CCA revert to game fee and remove the mandatory requirement that CCA members be members of the ECF via an MO or
as direct members; that the annual CCA registration fee for Members be set at a level needed to cover all projected expenditure for the following (chess) year;
that the amount per member be calculated by the treasurer and presented at an Executive meeting convened before the start of the season 2008-09.
This proposal is submitted by a majority of the Executive officers.
7. Rule change review
To discuss a course of action to be followed to facilitate implementation of a new set of CCA rules for the 2008-09 season.
8. Knockout Cup format/venues
9. Support for chess events
(i) To consider a request from Graham Marshall for a cash donation for the two Hartlepool congresses he runs
(ii) To consider a request from Ernie Lazenby for a cash donation for the North East Rapidplay League in line with the donations
given annually by the three North East Counties (Ernie is the N.E. Rapidplay co-ordinator for 2008-09).
10. Proceeds of the sale of the Ivory Chess Set
Proposal submitted by Phillip Mitcheson and supported by a majority of the current elected officers:
(1) That the net proceeds of the sale of the Ivory Chess Set ('the fund') be lodged forthwith in a bank or building society
interest bearing account in the joint names of three Members ('the Trustees'), but requiring only the signatures of any two of them for withdrawals upon the
trusts:
(i) To retain the capital value of the Fund as at the date the said account is opened in accordance with the annual retail price
index;
(ii) To apply any residual income from the Fund as directed from time to time by the Executive Committee for the objects of the
Association as set out in the Constitution at the date hereof; and
(iii) To continue with the said trusts until the
Annual General Meeting to be held in 2015 [2018?] when the future of the Fund shall be reconsidered by the Members UNLESS the Trustees, in their absolute
discretion, unanimously agree that this question be placed before the Members at an earlier general meeting, which shall be called upon their written request by
the Secretary at the earliest practical date.
(2) That, if the previous resolution is passed, the Executive Committee has authority to appoint three Members willing and able to
accept the said trusts.
11. Legal status of the CCA
Proposal submitted by Phillip Mitcheson and supported by a majority of the current elected executive officers:
That the Association take immediate steps to become a company limited by guarantee at the earliest practical opportunity by
instructing professional advisors to prepare the necessary documentation and that reasonable funds be made available to defray the costs.
12. Trophies and awards
Awards for winning the three divisions and KO Cup for 2008-09 season- discussion and decision required.
13. CCA financial status
Proposal: That there should be a partial return of funds to members by a reduction in clubs' financial obligations for the 2008-09
season. This is to reduce the capital held in the current account.
14. Financial support for County teams
Terms of reference are required for support for requests to enter teams in future
15. Election of officers and officials
16. A.O.B.
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| 09/04/08
IMPORTANT NEWS ITEM For teams still involved in the Tom Wise KO Cup Competitions.
Due to circumstances completely beyond the control of the CCA the venue and date of the Tom Wise knockout cup/Jeremy Burnett
plate FINAL have been changed. The finals will now take place at Thornaby Pavillion, Thornaby Town Centre in the Lecture room on
Monday 2nd June 7.00pm for 7.15pm prompt start.
The arrangements for the Semi finals on Monday 28th April remain UNCHANGED.
Ernie Lazenby Chair CCA
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02/04/08
The AGM of CCA will be held on Wednesday, June 4th, 2008 at Billingham Synthonia Club at 7.30pm
' The agenda for the forthcoming AGM will be finalised during a meeting of the CCA officers on 1st May and will be
published very soon afterwards. The new Constitution starts on the 1st May. Requests for suggestions/ proposals re changes to the CCA rules has already been posted
on here. The procedure for dealing with the draft rule changes will be explained at the AGM and members will be given the opportunity to make further suggestions
regarding rule changes. It will not be possible to finally deal with this issue at the AGM and you the members will be asked to decide if you wish to have an EGM
to deal exclusively with the rules or if you would wish the executive officers to do this on your behalf taking due cognisance of all comments raised both written
and verbal. There is one important item that will require resolving at the AGM and that is the management and
constructive use of the considerable amount of money raised through the sale of the Ivory chess set.
In respect of this item all members are invited to submit realistic and constructive proposals to the CCA chairman ASAP. It is
recognised that this agenda item will attract much interest and indeed some controversy however the CCA officers believe with goodwill and common sense this item
can be dealt with to the satisfaction of the majority of the members. '
Ernie Lazenby Chair CCA
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29/03/08
All members of CCA are invited to submit sensible suggestions as to how the current set of rules can be improved, in particular
is there anything that you believe needs deleting, revising or indeed including!Suggestions to be submitted direct to the CCA Chair Ernie Lazenby via e mail
or by snail mail. Contact details on the home page list of officers. All suggestions will be collated and then forwarded to Mr Phillip Micheson who has the task
of re writing the current rules. It is your association and therefore its your opportunity to offer suggestions before any draft changes are prepared. It would
be very helpful if anyone who feels they would like to contribute could do so as a matter of some urgency.' PLEASE NOTE:
All proposals/suggestions to be received by 12noon on Tuesday 15th April 2008
Ernie Lazenby Chair. |
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20/04/08
Result of CCA EGM Tuesday 19th February 2008
In addition to the four officers present only 2 members attended this meeting called to decide what action to take in respect of Cleveland’s MO scheme. Compelled as
we are to notify the ECF before the end of the month our intentions to cancel the agreement if that’s what we decided, the Chairman concluded that notwithstanding
the lack of a meaning full number of members present, we had no option but to make a decision. It was unanimously decided that we will on behalf of all members of
the scheme notify the ECF we wish to cancel the agreement when the current contract expires on 31st August 2008.
It was felt that this decision provides much flexibility for members to decide at the June 2008 AGM what we will be doing for 2008/2009. The ECF will be notified
before the 1st March 2008
CCA Officers.
CCA Treasurers Report - PDF
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03/02/08
CCA EGM + EM
CCA Executive Committee will be held at
THE QUEENS HEAD HOTEL on
TUESDAY, 19th FEBRUARY 2008.
This will be preceded by a short EGM.
Proceedings will commence at 7.30 p.m.EGM & Exec meetings 19th February 2008
The EGM will have one item only; Clevelands MO scheme with the ECF. Members must decide if we notify the ECF that we wish to cancel the agreement when it expires
or allow it to continue 2008-09. Unfortunately the specified date in the agreement means we are unable to wait until our AGM. A full explanation will be given at
the meeting . A vote will be taken following discussion and this will be the only vote taken on the night. Members attending the June AGM will decide how
individuals register for 2008/2009 ie ECF/NCCU/.
The executive meeting will follow the EGM and will be the last in the current format. Commencing 1st May 2008 the new CCA constitution sets out how meetings and
business will be conducted thereafter. The forthcoming exec meeting will be more of an informative one where members will be updated on a number of matters. The
review of the current rules is now well under way and when it is complete the proposed changes will require a specific EGM.
This year will see the culmination of 2 years work to bring about changes in the way the CCA operates and during that time it has been necessary to have many
meetings and your support and patience is appreciated.
Ernie Lazenby. Chair CCA
EGM AGENDA
1. CLEVELAND'S M.O. SCHEME AND THE ECF AGREEMENT
EXECUTIVE COMMITTEE AGENDA
1. MINUTES OF THE PREVIOUS EXEC MEETING
2. MATTERS ARISING
3. CORRESPONDENCE
4. CCA AUDITORS
5.SALE OF IVORY CHESS SET
i) report by Treasurer
ii) report by Secretary
6. CCA OFFICIAL FORUM?
7. CCA INVENTORY
8. OFFICERS' REPORTS
i) Chair
ii) Treasurer
iii)Secretary
iv) League Organiser
v) Grader
vi) County Captain
vii) Webmaster
viii) County Individual Organiser
9. NCCU report
10. ECF report
11. AOB
Phil Semp
CCA Secretary |