03/05/08
AGENDA
1. Attendance
2. Apologies for absence
3. Presentation of prizes for 2007-08 season
4.(i) Minutes of Meetings (2007 AGM & subsequent EGM meetings)
(ii) Matters arising
5. Officers & Officials Reports
6. Funding the CCA 2008-09
Proposal that the CCA revert to game fee and remove the mandatory requirement that CCA members be members of the ECF via an MO or
as direct members; that the annual CCA registration fee for Members be set at a level needed to cover all projected expenditure for the following (chess) year;
that the amount per member be calculated by the treasurer and presented at an Executive meeting convened before the start of the season 2008-09.
This proposal is submitted by a majority of the Executive officers.
7. Rule change review
To discuss a course of action to be followed to facilitate implementation of a new set of CCA rules for the 2008-09 season.
8. Knockout Cup format/venues
9. Support for chess events
(i) To consider a request from Graham Marshall for a cash donation for the two Hartlepool congresses he runs
(ii) To consider a request from Ernie Lazenby for a cash donation for the North East Rapidplay League in line with the donations
given annually by the three North East Counties (Ernie is the N.E. Rapidplay co-ordinator for 2008-09).
10. Proceeds of the sale of the Ivory Chess Set
Proposal submitted by Phillip Mitcheson and supported by a majority of the current elected officers:
(1) That the net proceeds of the sale of the Ivory Chess Set ('the fund') be lodged forthwith in a bank or building society
interest bearing account in the joint names of three Members ('the Trustees'), but requiring only the signatures of any two of them for withdrawals upon the
trusts:
(i) To retain the capital value of the Fund as at the date the said account is opened in accordance with the annual retail price
index;
(ii) To apply any residual income from the Fund as directed from time to time by the Executive Committee for the objects of the
Association as set out in the Constitution at the date hereof; and
(iii) To continue with the said trusts until the
Annual General Meeting to be held in 2015 [2018?] when the future of the Fund shall be reconsidered by the Members UNLESS the Trustees, in their absolute
discretion, unanimously agree that this question be placed before the Members at an earlier general meeting, which shall be called upon their written request by
the Secretary at the earliest practical date.
(2) That, if the previous resolution is passed, the Executive Committee has authority to appoint three Members willing and able to
accept the said trusts.
11. Legal status of the CCA
Proposal submitted by Phillip Mitcheson and supported by a majority of the current elected executive officers:
That the Association take immediate steps to become a company limited by guarantee at the earliest practical opportunity by
instructing professional advisors to prepare the necessary documentation and that reasonable funds be made available to defray the costs.
12. Trophies and awards
Awards for winning the three divisions and KO Cup for 2008-09 season- discussion and decision required.
13. CCA financial status
Proposal: That there should be a partial return of funds to members by a reduction in clubs' financial obligations for the 2008-09
season. This is to reduce the capital held in the current account.
14. Financial support for County teams
Terms of reference are required for support for requests to enter teams in future
15. Election of officers and officials
16. A.O.B.
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